Department Forms for Faculty and Graduate Students

Required Forms and Documents

As of August 2017, all PDF forms have been replaced with online Google Forms. Instead of signatures, the completed forms will be sent back to the student and faculty member(s) involved. The email receipt will count as validation.

The links to the forms will not be posted publicly. If you have not received a link list, please email Dirk Bucher with your request (bucher@njit.edu)

 

 

Mentorship and Rotation Documents

Students:

Pre-qual Student Project Prospectus Form – An agreement about the scope and time commitment for the lab or field activities planned. A brief description of the proposed plan can either be included (if text only), or emailed separately to the Standards Committee in Word or PDF format. DUE LATEST 2 WEEKS AFTER THE START OF THE MENTORSHIP SEMESTER OR ROTATION.

Final Report – A written report about the activities and results, the scope and format of which is set by the Mentor. To be submitted to the Standards Committee after Mentor approval. Word or PDF format. DUE LATEST ONE MONTH AFTER COMPLETION OF THE MENTORSHIP SEMESTER OR ROTATION.

Faculty:

Pre-qual Student Evaluation Form – An assessment of the Student’s performance and potential for dissertation work.

 

 

Advisor Declaration

Students:

Dissertation Advisor Declaration-Student – Declaration of Advisor and (if applicable) Co-Advisor. USUALLY DUE AT THE BEGINNING OF THE 2ND YEAR.

Faculty:

Dissertation Advisor Declaration-Faculty – Declaration of Credit/Responsibility for the Student as Advisor or Co-Advisor. USUALLY DUE AT THE BEGINNING OF THE 2ND YEAR.

 

 

Qualifying Exam

Students:

Qualifying Exam Prospectus – A brief outline (1-2 pages) of the planned proposal, to be submitted in Word or PDF format to the Standards Committee for approval. USUALLY DUE APRIL 15.

Qualifying Exam Proposal – The full proposal, to be submitted to the Qualifying Exam Committee. DUE 2 WEEKS BEFORE THE SET EXAM DATE.

University Forms - Bring the following forms to your exam(s) and have them signed after successful completion:

NJIT students: Ph.D. Qualifying Examination Report (collect signatures from Committee Members, Program Director, and Department Chair; submit to Office of Graduate Studies)

RU-N students: Application for Candidacy (collect signatures from Committee Members and Program Director; submit to Graduate School)

Faculty:

Qualifying Exam Report Form – Performance evaluation and specific feedback to the Student. To be submitted by the Committee Chair. DUE AS SOON AS POSSIBLE AFTER THE EXAM.

 

 

Dissertation Committee Appointment

Students:

Dissertation Committee Appointment Report – Declaration of committee members who agreed to serve, to be submitted to the Program Directors for approval. DUE PRIOR TO THE THESIS PROSPECTUS, I.E. LESS THAN A YEAR AFTER THE QUALIFYING EXAM.

NJIT Students also have to complete the University’s Ph.D. Dissertation Committee Appointment Report  and submit it to the Office of Graduate Studies.

 

 

Thesis Prospectus

Students:

Thesis Prospectus - The research proposal to be submitted to the Dissertation Committee. DUE 2 WEEKS BEFORE THE THESIS PROSPECTUS MEETING.

After successful completion of the Thesis Prospectus, NJIT students also have to complete the University’s Ph.D. Research Proposal Defense Report and submit it to the Office of Graduate Studies.

Faculty:

Dissertation Committee Report - The Chair of the Committee should record the outcome of the Thesis Prospectus in the first of these forms.

 

 

Dissertation Committee Meetings

Students:

Progress Reports – Either in writing or as a presentation, as requested by the Dissertation Committee.

Faculty:

Dissertation Committee Report – to be completed by the Chair of the Committee.

 

 

Dissertation Defense

Students:

Thesis – In the semester before the Defense, contact the Office of Graduate Studies (NJIT) or Graduate School (RU‑N) for details on formatting, registration, and deadlines.

University Forms – To be completed after successful exam. NJIT students: Ph.D. Final Dissertation Defense Report. RU-N students: Dissertation Defense Report

Faculty:

Thesis Defense Committee Report – to be completed by the Chair of the Committee.

 

 

Student Funding and Progress

Faculty:

Advisor Report – annual report on current and projected student support.